Generic Risk Assessment + Method Statement For Receiving, Offloading, Handling And Distributing Office Interior Fit-Out and Refurbishment Materials Deliveries

Scope of Document

This generic assessment highlights common risks and potential mitigations associated with the receiving, offloading, handling and distribution of materials for office interior fit-out and refurbishment. It encompasses activities such as unloading delivery vehicles, storing materials and transporting them to the work area or designated storage area.

Risk assessment and method statement documents must always be tailored to site and scope specific conditions and, therefore, this document must be developed in order to be suitable for use on a project.

Potential Risks and Hazards

1. Manual Handling

   • Risk: Lifting and carrying heavy or bulky materials can cause musculoskeletal injuries.

   • Mitigation: Use proper lifting techniques, mechanical aids and team lifting where appropriate. Provide manual handling training for workers.

2. Vehicle-Related Risks

   • Risk: Accidents involving delivery vehicles during offloading or movement within the site.

   • Mitigation: Designate safe areas for vehicles, use traffic control measures and ensure clear communication between drivers and offloading personnel.

3. Slips, Trips, and Falls

   • Risk: Debris, tools, or materials on the floor can create slip or trip hazards.

   • Mitigation: Keep work areas clean and organized, ensure clear pathways and clean up spills promptly. Use proper footwear for grip on slippery surfaces.

4. Falling Objects

   • Risk: Materials or equipment falling during offloading or handling, potentially causing injury.

   • Mitigation: Secure loads properly, use appropriate lifting equipment and ensure safe distances during offloading. Use barriers or designated safe zones to protect personnel.

5. Chemical Hazards

   • Risk: Exposure to hazardous chemicals or substances during offloading, such as adhesives or coatings.

   • Mitigation: Provide PPE and ensure proper ventilation. Follow safety data sheets (SDS) for safe handling and storage of chemicals.

6. Equipment Malfunction or Failure

   • Risk: Malfunctioning equipment such as forklifts, cranes or hoists can cause accidents or injuries.

   • Mitigation: Ensure regular equipment maintenance and inspection. Train operators on safe use of equipment and establish clear communication protocols.

7. Environmental Hazards

   • Risk: Inclement weather, such as rain, snow or ice, can create hazardous conditions for offloading and handling materials.

   • Mitigation: Adjust work schedules to accommodate weather conditions. Provide appropriate PPE and ensure safe pathways are cleared of snow or ice.

Method Statement

1. Preparation

   • Review delivery schedules and project plans. Ensure compliance with safety regulations and building codes.

   • Conduct a pre-delivery safety meeting to discuss hazards and safety protocols. Review emergency procedures and contact information for emergency services.

   • Designate a safety officer to oversee offloading and handling operations.

2. Site Setup

   • Establish designated areas for offloading and staging materials. Ensure these areas are clearly marked and accessible.

   • Install safety barriers and signage to control traffic and restrict unauthorised access.

   • Inspect the site to identify and address any potential hazards, such as unstable surfaces or obstructed pathways.

3. Receiving and Offloading

   • Coordinate with delivery personnel to ensure safe and timely arrival of materials. Communicate unloading procedures clearly.

   • Use appropriate equipment, such as forklifts or cranes, for offloading heavy or bulky materials. Ensure equipment operators are trained and certified.

   • Ensure materials are properly secured during transport and offloading. Use safety equipment such as harnesses or safety straps when necessary.

4. Handling and Distribution

   • Use proper manual handling techniques to move materials to designated storage areas or work sites. Provide team lifting or mechanical aids where appropriate.

   • Ensure pathways are clear and free from obstructions. Use cable management systems to reduce trip hazards.

   • Distribute materials in a manner that does not obstruct work areas or emergency exits. Store materials securely to prevent unauthorized access or damage.

5. Inspection and Cleanup

   • Inspect offloaded materials for damage or defects. Report any issues immediately and coordinate with suppliers for resolution.

   • Clean up work areas and properly dispose of any waste or debris. Ensure materials are stored in designated areas and are easily accessible for use.

Emergency Procedures

1. Emergency Contacts

   • Maintain a list of emergency contacts, including local authorities, medical facilities and the project's safety officer.

2. Emergency Response

   • In case of an emergency, follow the designated evacuation plan. Ensure emergency exits are clear and accessible.

   • Provide first aid to injured personnel and contact emergency services if needed.

   • Conduct a post-emergency review to understand the causes and implement corrective actions.

This generic document contains common risks and potential mitigations for the type of work detailed.

Risk assessment and method statement documents must always be tailored to site and scope specific conditions and, therefore, this document must be developed in order to be suitable for use on a project.

This document was last reviewed 1st May 2024.