Generic Risk Assessment + Method Statement For Supply, Delivery And Installation Of Access Control and Security Systems

Scope of Document

This generic assessment highlights common risks and potential mitigations associated with the supply, delivery and installation of access control and security systems in office interiors. This includes electronic locks, card readers, biometric scanners, security cameras, alarms and related equipment.

Risk assessment and method statement documents must always be tailored to site and scope specific conditions and, therefore, this document must be developed in order to be suitable for use on a project.

Potential Risks and Hazards

  1. Manual Handling

    • Risk: Lifting and carrying heavy equipment, such as security cameras, servers and doors, can cause musculoskeletal injuries.

    • Mitigation: Use proper lifting techniques, mechanical aids and team lifting where necessary. Provide manual handling training for workers.

  2. Working at Height

    • Risk: Falls from ladders, scaffolding, or elevated platforms during installation of security cameras, alarms, or card readers.

    • Mitigation: Use appropriate fall protection equipment (e.g., harnesses, guardrails), ensure ladders and scaffolding are stable and follow safe practices for working at height.

  3. Electrical Hazards

    • Risk: Contact with live electrical components during installation of access control systems.

    • Mitigation: Ensure power is turned off and lockout/tagout procedures are in place. Only qualified electricians should perform electrical work. Test circuits before starting work.

  4. Falling Objects

    • Risk: Tools, equipment, or components falling from height during installation.

    • Mitigation: Secure tools and materials at height, use tool lanyards and enforce safety zones below work areas.

  5. Trips and Falls

    • Risk: Cables, tools, or other materials on the floor can create trip hazards.

    • Mitigation: Keep work areas clean and organized, use cable management systems and ensure clear pathways.

  6. Noise Exposure

    • Risk: Noise from power tools used during installation can cause hearing damage.

    • Mitigation: Provide hearing protection, limit exposure to loud noise and use quieter equipment where possible.

  7. Data Security Risks

    • Risk: Unauthorized access to sensitive data or equipment during installation of security systems.

    • Mitigation: Implement strict security protocols, limit access to sensitive areas and ensure proper encryption of data. Maintain confidentiality and control access to security system information.

  8. Fire Risk

    • Risk: Use of hot tools, electrical sparks, or other sources of ignition during installation.

    • Mitigation: Keep fire extinguishers accessible, avoid overloading circuits and ensure proper ventilation to mitigate fire risks.

Method Statement

  1. Preparation

    • Review project plans and scope of work. Ensure compliance with electrical and security regulations.

    • Obtain all necessary permits and approvals before starting work.

    • Conduct a pre-work safety meeting to discuss hazards and safety protocols. Review emergency procedures and evacuation plans.

  2. Site Setup

    • Establish designated areas for staging materials and equipment.

    • Install safety barriers and signage to control access to work areas.

    • Inspect the site to identify and address any pre-existing hazards, such as hazardous materials or unstable structures.

  3. Delivery of Materials

    • Coordinate with suppliers to ensure safe and timely delivery of access control and security system components.

    • Ensure unloading is done in a controlled manner, using mechanical aids where needed.

    • Store materials securely to prevent damage or unauthorized access.

  4. Installation of Access Control and Security Systems

    • Install access control systems according to project plans and safety regulations. Use appropriate tools and safety equipment.

    • Ensure proper electrical connections and use lockout/tagout procedures to prevent accidental energisation.

    • Install security cameras, card readers, biometric scanners and alarms as specified in the project plan. Follow safety guidelines for working at height.

    • Implement proper data security measures, including encryption and secure access controls. Ensure sensitive areas are restricted to authorised personnel only.

    • Keep work areas tidy and ensure waste and debris are properly disposed of.

  5. Inspection and Cleanup

    • Inspect the completed access control and security systems to ensure compliance with safety and security standards.

    • Clean up the work area and properly dispose of any waste or debris.

    • Conduct a post-work safety meeting to discuss any issues or lessons learned.

Emergency Procedures

  1. Emergency Contacts

    • Maintain a list of emergency contacts, including local authorities, medical facilities and the project's safety officer.

  2. Emergency Response

    • In case of an emergency, follow the designated evacuation plan. Ensure emergency exits are clear and accessible.

    • Provide first aid to injured workers and contact emergency services if needed.

    • Conduct a post-emergency review to understand the causes and implement corrective actions.

This generic document contains common risks and potential mitigations for the type of work detailed.

Risk assessment and method statement documents must always be tailored to site and scope specific conditions and, therefore, this document must be developed in order to be suitable for use on a project.

This document was last reviewed 1st May 2024.