Generic Risk Assessment + Method Statement For Supply, Delivery And Installation Of Office Interior Flooring And Floor Coverings

Scope of Document

This generic assessment highlights common risks and potential mitigations associated with the supply, delivery and installation of flooring and floor coverings in office interiors. This includes carpet, hardwood, laminate, vinyl, tile and other flooring materials.

Risk assessment and method statement documents must always be tailored to site and scope specific conditions and, therefore, this document must be developed in order to be suitable for use on a project.

Potential Risks and Hazards

  1. Manual Handling

    • Risk: Lifting and carrying heavy flooring materials, such as rolls of carpet or boxes of tiles, can cause musculoskeletal injuries.

    • Mitigation: Use mechanical aids, team lifting and proper lifting techniques. Provide manual handling training for workers.

  2. Slips, Trips, and Falls

    • Risk: Loose materials, debris or uneven surfaces can create slip, trip, or fall hazards.

    • Mitigation: Keep work areas clean and organised. Use warning signs and barriers around hazardous areas. Ensure proper clean-up after each work phase.

  3. Chemical Exposure

    • Risk: Adhesives, sealants or other chemicals used during installation can cause skin or respiratory irritation.

    • Mitigation: Provide appropriate personal protective equipment (PPE), ensure proper ventilation and follow safety data sheets (SDS) for chemical handling.

  4. Noise Exposure

    • Risk: Noise from power tools and equipment used during installation can cause hearing damage.

    • Mitigation: Provide hearing protection, limit exposure to loud noise and use quieter equipment when possible.

  5. Cuts and Abrasions

    • Risk: Handling sharp tools, such as utility knives or saws, can cause cuts or abrasions.

    • Mitigation: Use appropriate PPE, such as cut-resistant gloves and ensure workers are trained in safe tool usage.

  6. Fire Risk

    • Risk: Use of heat guns, torches or other sources of ignition can increase fire risk.

    • Mitigation: Keep fire extinguishers accessible, avoid open flames and follow fire safety protocols. Conduct a fire risk assessment and implement appropriate controls.

  7. Dust and Air Quality

    • Risk: Dust from cutting or sanding flooring materials can cause respiratory issues.

    • Mitigation: Use dust extraction systems, provide respiratory protection and ensure proper ventilation in the work area.

Method Statement

  1. Preparation

    • Review project plans and scope of work. Ensure compliance with safety regulations.

    • Obtain all necessary permits and approvals before starting work.

    • Conduct a pre-work safety meeting to discuss hazards and safety protocols. Review emergency procedures and evacuation plans.

  2. Site Setup

    • Establish designated areas for staging materials and equipment.

    • Install safety barriers and signage to control access to work areas.

    • Inspect the site to identify and address any pre-existing hazards.

  3. Delivery of Materials

    • Coordinate with suppliers to ensure safe and timely delivery of flooring materials.

    • Ensure unloading is done in a controlled manner, using mechanical aids as needed.

    • Store materials securely to prevent damage or unauthorised access.

  4. Flooring Installation

    • Prepare the subfloor as needed, ensuring it is clean, level and free from hazards.

    • Install flooring materials following manufacturer instructions and safety guidelines. Use appropriate tools and safety equipment.

    • Ensure proper ventilation when using adhesives or sealants. Follow SDS guidelines for chemical handling.

    • Keep work areas tidy and ensure debris is properly disposed of.

  5. Inspection and Cleanup

    • Inspect the completed flooring installation to ensure compliance with safety and quality standards.

    • Clean up the work area and properly dispose of any waste or debris.

    • Conduct a post-work safety meeting to discuss any issues or lessons learned.

Emergency Procedures

  1. Emergency Contacts

    • Maintain a list of emergency contacts, including local authorities, medical facilities and the project's safety officer.

  2. Emergency Response

    • In case of an emergency, follow the designated evacuation plan. Ensure emergency exits are clear and accessible.

    • Provide first aid to injured workers and contact emergency services if needed.

    • Conduct a post-emergency review to identify causes and implement corrective actions.

This generic document contains common risks and potential mitigations for the type of work detailed.

Risk assessment and method statement documents must always be tailored to site and scope specific conditions and, therefore, this document must be developed in order to be suitable for use on a project.

This document was last reviewed 1st May 2024.