Generic Risk Assessment + Method Statement For Supply, Delivery And Installation Of Office Interior Smoke Detection And Fire Alarm Systems

Scope of Document

This generic assessment highlights common risks and potential mitigations associated with the supply, delivery and installation of HVAC systems in office interiors. This includes smoke detectors, fire alarms, control panels, wiring, and related components.

Risk assessment and method statement documents must always be tailored to site and scope specific conditions and, therefore, this document must be developed in order to be suitable for use on a project.

Potential Risks and Hazards

  1. Manual Handling

    • Risk: Lifting and installing fire alarm system components, such as control panels, can cause musculoskeletal injuries.

    • Mitigation: Use proper lifting techniques, team lifting and mechanical aids as needed. Provide manual handling training for workers.

  2. Working at Height

    • Risk: Falls from ladders or scaffolding during installation of smoke detectors and fire alarms.

    • Mitigation: Use appropriate fall protection equipment (e.g., harnesses, guardrails), ensure ladders and scaffolding are stable and follow safe practices for working at height.

  3. Electrical Hazards

    • Risk: Contact with live electrical components during installation can cause shocks or burns.

    • Mitigation: Ensure power is turned off, use lockout/tagout procedures and only qualified personnel should perform electrical work. Test circuits before starting work.

  4. Falling Objects

    • Risk: Tools, smoke detectors or other components falling from height during installation.

    • Mitigation: Secure tools and materials at height, use tool lanyards and enforce safety zones below work areas.

  5. Trips and Falls

    • Risk: Cables, tools or other materials on the floor can create trip hazards.

    • Mitigation: Keep work areas clean and organized, use cable management systems and ensure clear pathways.

  6. Fire Risk

    • Risk: Ignition sources from electrical work or hot tools can cause fires during installation.

    • Mitigation: Keep fire extinguishers accessible, avoid using open flames and follow proper fire safety protocols. Conduct fire risk assessments and implement controls to minimize fire hazards.

  7. Noise Exposure

    • Risk: Noise from drills or other equipment during installation can cause hearing damage.

    • Mitigation: Provide hearing protection, limit exposure to loud noise and use quieter equipment where possible.

  8. Hazardous Materials

    • Risk: Exposure to asbestos, lead-based paint, or other hazardous materials during installation.

    • Mitigation: Conduct a site survey for hazardous materials before work begins. Use appropriate PPE and follow proper procedures for handling and disposal.

Method Statement

  1. Preparation

    • Review project plans and scope of work. Ensure compliance with fire safety codes and regulations.

    • Obtain all necessary permits and approvals before starting work.

    • Conduct a pre-work safety meeting to discuss hazards and safety protocols. Review emergency procedures and evacuation plans.

  2. Site Setup

    • Establish designated areas for staging materials and equipment.

    • Install safety barriers and signage to control access to work areas.

    • Inspect the site to identify and address any pre-existing hazards.

  3. Delivery of Materials

    • Coordinate with suppliers to ensure safe and timely delivery of fire alarm system components.

    • Ensure unloading is done in a controlled manner, using mechanical aids where needed.

    • Store components securely to prevent damage or unauthorised access.

  4. Installation of Fire Alarm Systems

    • Ensure power is turned off and lockout/tagout procedures are in place before starting work.

    • Install smoke detectors, fire alarms and control panels according to the project plan and relevant codes. Use appropriate tools and safety equipment.

    • Test electrical circuits and connections to ensure safety before re-energising.

    • Test fire alarm systems to ensure proper operation and compliance with fire safety regulations.

  5. Inspection and Cleanup

    • Inspect the installed smoke detection and fire alarm systems to ensure compliance with safety and fire codes.

    • Clean up the work area and properly dispose of any waste or debris.

    • Conduct a post-work safety meeting to discuss any issues or lessons learned.

Emergency Procedures

  1. Emergency Contacts

    • Maintain a list of emergency contacts, including local authorities, medical facilities and the project's safety officer.

  2. Emergency Response

    • In case of an emergency, follow the designated evacuation plan. Ensure emergency exits are clear and accessible.

    • Provide first aid to injured workers and contact emergency services if necessary.

    • Conduct a post-emergency review to understand the causes and implement corrective actions.

This generic document contains common risks and potential mitigations for the type of work detailed.

Risk assessment and method statement documents must always be tailored to site and scope specific conditions and, therefore, this document must be developed in order to be suitable for use on a project.

This document was last reviewed 1st May 2024.