Generic Risk Assessment + Method Statement For Site Visitors To An Office Interior Fit-Out or Refurbishment Construction Site

Scope of Document

This generic assessment highlights common risks and potential mitigations associated with site visitors to an office interior fit-out or refurbishment construction site. This includes clients, inspectors, stakeholders and other non-construction personnel who may enter the site during the project.

Risk assessment and method statement documents must always be tailored to site and scope specific conditions and, therefore, this document must be developed in order to be suitable for use on a project.

Potential Risks and Hazards

  1. Slips, Trips, and Falls

    • Risk: Uneven terrain, debris or construction materials on the ground can create slip or trip hazards.

    • Mitigation: Ensure pathways are clear and well-marked. Conduct regular site clean-ups and provide proper lighting in all areas. Require visitors to wear appropriate footwear.

  2. Falling Objects

    • Risk: Construction activities at height may lead to falling objects, posing a risk to site visitors.

    • Mitigation: Implement safety zones and overhead protection where necessary. Require visitors to wear hard hats and enforce safety barriers.

  3. Contact with Construction Equipment

    • Risk: Visitors may inadvertently enter areas with active construction equipment, leading to potential injuries.

    • Mitigation: Clearly mark restricted areas and designate safe visitor pathways. Ensure construction equipment is properly operated and isolated from visitor areas. Assign a guide or escort for visitors.

  4. Exposure to Hazardous Materials

    • Risk: Construction sites may contain hazardous materials, such as asbestos, lead or chemicals, which pose risks to visitors.

    • Mitigation: Conduct a site assessment to identify hazardous materials and restrict visitor access to affected areas. Provide appropriate personal protective equipment (PPE) and ensure visitors are informed of potential risks.

  5. Noise and Dust

    • Risk: High noise levels and dust from construction activities can cause discomfort or health risks to visitors.

    • Mitigation: Schedule site visits during quieter periods, if possible. Provide ear protection and dust masks where needed. Implement dust control measures on-site.

  6. Emergency Situations

    • Risk: In the event of an emergency, visitors may not know the evacuation routes or safety procedures.

    • Mitigation: Conduct a safety briefing for visitors before entering the site. Clearly mark emergency exits and evacuation routes. Assign a responsible person to guide visitors in an emergency.

Method Statement

  1. Preparation

    • Review the site layout and identify areas where visitors are allowed and restricted. Ensure compliance with safety regulations and building codes.

    • Coordinate with project management to schedule site visits at appropriate times to minimise disruptions and risks.

    • Conduct a pre-visit safety meeting to discuss hazards, safety protocols and emergency procedures.

  2. Site Setup

    • Install safety barriers and signage to control access to restricted areas. Ensure clear pathways for visitors and provide proper lighting.

    • Establish designated visitor pathways to guide visitors through the site safely. Ensure these pathways are free from obstructions and debris.

    • Designate a visitor reception area for safety briefings and distribution of PPE.

  3. Visitor Safety Protocols

    • Require visitors to wear appropriate PPE, including hard hats, high-visibility vests and closed-toe footwear. Provide additional PPE, such as ear protection or dust masks, as needed.

    • Assign a guide or escort to accompany visitors throughout the site. This guide should be trained in safety protocols and emergency procedures.

    • Conduct a safety briefing for visitors before entering the site, including information on potential hazards, safety protocols and emergency procedures.

    • Ensure visitors are informed about restricted areas and the importance of following safety guidelines.

  4. Site Visits

    • Conduct site visits according to the predetermined schedule. Ensure visitors follow designated pathways and avoid restricted areas.

    • Monitor construction activities during site visits to ensure visitor safety. Communicate with construction personnel to coordinate activities and avoid disruptions.

    • Address any safety concerns or incidents immediately during the site visit. Ensure visitors have access to first aid and emergency contact information.

  5. Emergency Procedures

    • Ensure all visitors are aware of emergency procedures, including evacuation routes and assembly points.

    • In case of an emergency, guide visitors to the nearest emergency exit and ensure their safety. Contact emergency services if needed.

    • Conduct a post-visit review to assess any safety issues or incidents that occurred during the site visit.

Inspection and Cleanup

  1. Inspection

    • Inspect the site after a visit to ensure pathways are clear and safety barriers are in place.

    • Address any issues or hazards identified during the site visit.

  2. Cleanup

    • Ensure all PPE is returned and properly stored. Clean up visitor areas and ensure proper disposal of waste or debris.

    • Review safety protocols to identify areas for improvement based on the site visit experience.

This generic document contains common risks and potential mitigations for the type of work detailed.

Risk assessment and method statement documents must always be tailored to site and scope specific conditions and, therefore, this document must be developed in order to be suitable for use on a project.

This document was last reviewed 1st May 2024.